Products - School & College Automation System

What CASERP can do?

When it comes to implementation of IT, the Indian education communities, especially the schools are seen maintaining a low profile. The reason behind this cold response towards technology is the mindset. Schools generally consider IT as a subject to be taught rather than a tool to be used. This article is an effort to change the conventional mindset of the Indian education community and bring forward the benefits of IT for efficient school administration and management.

Education system forms the backbone of every nation. The success of this system lies in correct knowledge dissemination process blended with smooth and efficient functioning of management system. If we give a closer look at the Indian education community specially the schools we will see how disorganized they are when it comes to administration and management. Technology can play a very crucial role in streamlining the whole system of education but schools tend to ignore this fact because of some myths or preconceived notion. According to school community technology is a subject to be taught rather than a tool to be used. They also fail to see the miracle due to the wrong vendor or product selection.

MAJOR REASONS FOR SCHOOLS TO REFREAIN FROM IT

• Schools are doing well without IT.
• It adds a lot of cost on school.
• We have tried many times but our users are not techno savvy.
• Not all our parents are IT enabled so what?s the point.
• Who will manage the data?

WHAT CAN CASERP DO FOR SCHOOLS / EDUCATION

A properly planed and effective IT solution

1. Complete organization of data within the school.

IT can help you collect, store and share your data with a great ease and speed within your organization. Manual efforts on the other hand can be very tedious, erroneous, non retrievable and costly. On one side where the management of the data for the current year is a typical task with manual working, a proper solution can make you access the data for even the past students.

Manual work most of the time is Redundant, Incomplete, Improper, Not available when required. Dependency factor is always high in this case. Further handling old files is difficult and unhealthy. Hand written data is sometime not readable.

2. Streamlining the educational process.

The manual way of working gives us total freedom and flexibility ?which results in a less protocol or standardized way of working. An IT solution helps in proper documentation and standardization of education process by setting up protocols for each and every process of schooling. We document and manage much more information than the manual process. Accessing the documented information is again a very easy process.

Advantages

• Smooth handling of admission records and applications is possible with proper software which is a very big issue with manual process.
• Fact based easy access to figures and data helps in making productive management decisions.
• All the reports and communication with education boards can be done fast and error free without much of time and dependency. With manual work it is very much dependent process on the concerned person and care full handling is required.
• Without a proper IT solution the interaction and information exchange with parents is a tedious and time consuming process. We reduce the frequency to cope with it but with a proper solution schools can be very transparent and quick in communicating with parents as there is no extra hard work required.
• Compilation of exam reports and analysis is almost in real time with IT wherein it uses to block almost everything at the time of examinations as the entire education system use to get busy with calculations and report generation.
• In manual processing the exchange of information within various departments of the institution is very difficult and time consuming. For example fine in library should be taken in fee section and the caution money in fee department should reflect in library.

3. Effectively increasing the productivity and efficiency of the office management staff.

Schools experience that the productivity of the same office staff increases after implementation of IT solutions. They can work out things well in time and are free to take care of the other smaller issues in school management. The same office work can be handled by less staff thereby allowing the rest of the man power to be deputed in other productive works.

• In comparison to the manual fee collection less office staff can handle a big volume of fee collection.
• The calculation and various reporting formats are generated in various sections.
• The payroll processing at the end of month takes less time.
• Stock management is more accurate and less time consuming.
• Maximum time in manual processing is wasted in retrieving the earlier record and processing. Whereas, the same time can now be utilized efficiently in further information collection.

4. Reducing the paper work to a great extend thereby making you eco friendly and the process cost effective.

In a school since we manage information of thousands of users at a time against a number of transactions and activities, the paper usage in very high for collection, saving and distribution of such information. Moreover the multiple copies of the data multiply the usage. An IT solution with a good mechanism for the information processing and sharing saves a significant amount of paper for the school which in tern in not just cost effective but is eco friendly as well. Although in present scenario it is hard to talk about paperless working but these kinds of efforts take us very close to this position.

• Many schools like Vidarbha Youth Welfare Societies Institutions (10 numbers) don?t use any attendance registers and similarly the marks collection and processing is also less paper oriented.
• Some of these schools are also practicing online exams to fine tune student skills without using paper based exams. Although they continue with same examination for their general exam.
• There is a great consumption of paper in regular circulars within the organization and also to the parents. An IT base solution can not only make this process easy and fast but will save thousand and thousand of paper sheets for the school in the entire year. Although we can continue to use papers for most important information like report cards. Remember, a sheet with printing will not cost less than a rupee.
• There is a significant amount of reduction of paper usages in processing and maintaining examination records. Starting from student list to final reports only the required print outs are taken precisely.
• Till now the only way to circulate current news by the school is through printed news letters. Every such periodical news circulation is late, time consuming and also utilizes lot of paper and manpower.

5. Strengthening relationship with parents by maintaining a proper information system.

Communication and transparency always play a key role in forming a healthy relation ship with parents and also add to their satisfaction. Properly working information system helps us making better use of parent teacher meetings as the crucial time of personal interaction is not consumed in just accessing the basic information and setting up the agenda. Some schools are also using their web sites and portals to keep their parents informed about the latest in the school and facilitating their knowledge sharing with smartly designed tools.

• Parents being busy these days can?t pay frequent visit to school but IT can help them be in touch with school for all they want and as frequent as they want from any where in this world.
• Properly and timely informed parents can contribute better in the educational development of the child.
• Schools can also keep parent informed about parenting problems and can guide them without putting much time and efforts.
• Teachers can enhance their interaction with students by using concepts of schooling round the clock around the globe.
• Simple features like news letter broadcasting can keep parents informed about the hard work put in by the school for the overall development of the child.

6. Saving a lot of Man hrs, which directly means saving a lot of money.

Automation of basic procedures in school saves a lot of man hrs which directly reflects to expenditure of the school. FEE, Admission, Payroll, stock

• FEE department was earlier managed by four people use to take the full day time to compile reports. Now it is easily managed by two and reports and generated almost in real time. The spare man power is assisting the other schooling aspects.
• Library which was earlier managed with more than one Librarian and still had many short comings is now fully updated and equipped with information and is managed by just one librarian in many schools.

7. Increasing the reach and effectiveness of teachers

By making them work on their core issue of imparting education instead of working on data management and admin related issues in the school and while at home.

8. Automation of important units

Units like fees, library and stock can effectively eliminate any ambiguity and loss of property and liquidity of the school. We have come across various examples with schools where irregularity in fee collection resulted in serious money loss. IT based solutions can improve this situation significantly.

• Manual stock maintenance is very easy to be misused and is very difficult to supervise. The computerized stock can save loss of valuable school assets and can also track consumption and help you make management decisions.
• It was difficult to control various point of sales in schools like tuck shop and canteen but computerized system can help in controlling and channelizing this aspect of schooling very well.

9. Reducing a lot of communication cost on various communication based processes in the school.

• Assuming that a printed communication with parents takes at least Rs. 10 per copy, communication cost can be significantly reduced by gradually upgrading to electronic communication methods like e-mail, news letter broadcasting and SMS.
• Schools invest a lot of money in keeping track and communicating with their alumni. With an efficient online solution this is not just made more effective but reduces the cost involvement significantly.

10. Getting a better grip on the working and functionality.

Of your institution by keeping all management information system on your fingers or just a click away.

Institutions large and small are groping for innovative and cost effective ways for exploring the technological approach to education, streamlining education process and strengthening bonds amongst students, teachers, parents, management and the alma mater. CASERP being a unique in its architecture, implementation and technology offers many benefits over other solutions. A few are mentioned below.

Technological Edge

CASERP is built with the latest technology, which is generally used by high end banking applications. CASERP is supported by latest technology like Smart Cards and Biometrics. 128 Bit SSL encryption technology is used for some crucial transactions of data under CASERP

Scalability

CASERP is based on an open ended architecture, enabling the solution to be implemented in phases and actualizing future upgrades without disturbing the existing implementation. CASERP is a very easy-to-implement application as no software installation is required at the nodes. CASERP offers maximum scalability. This implies that the solution can be implemented in a school starting from a single PC and can be extended seamlessly to other additional nodes in the local area network

Security

CASERP is a very secure application with multiple level security checks. User level and system level security makes the entire application very secure. Dynamic right allotment system is incorporated in the solution. This provides security and privacy of use to its users. Multi level control panel for modules like fees, library, examination manager, stock management and so on, are provided, thereby giving a more modular approach and making it more secure.

Maintenance Free

CASERP offers a totally virus free server environment thereby minimizing qualms of the system administrator The application is very easy to maintain, as any problem at individual nodes does not affect the running of the entire project and requires no changes to be made to regain functionality. Full control for managing the system remains with the school. This indicates least dependency on any third party to update the evolved system.

User Friendly

CASERP is the only browser-based application developed for educational institutions. This makes its use as easy as browsing the net. The application offers zero redundancy of data for managing the various schooling aspects- online and off line.

CASERP is a solution with a very high user-acceptance ratio. This has been made possible by a creating a user-friendly interface zeroing the complexities involved in an ERP system. The current model of CASERP, offers full flexibility for usage. One can use any model, any time, any where in school intranet and internet.CASERP is a simple yet powerful one point integrated platform that connects all the departments of an institution namely office, fee counter, library, hostel, stores, academics, activity centre and so on. It is a well-planned platform that offers endless features to all users to organize, interact, express, create, search, seek, store, cultivate and communicate.

Administrative Features

CASERP helps in organizing various aspects of schooling. Single platform integrity makes it practical and easy to implement. The effective assistance on the solution helps you to utilize the timings for better tasks to be accomplished.

• Student Record Management.
• Academic Records Management.
• Attendance management.
• Fees Management.
• Stock Management.
• Payroll Management.
• Health Management.
• Teacher Profile Management.
• Comprehensive Reporting System.
• Library Management.
• Vehicle Management System.
• Student / Teacher Identity Card Management System
• Integration with Bar Code, Smart Card & Biometrics

Interactive Features

CASERP provides very systematic and effective tools of interaction for the school level. Any communication that can be enhanced at Intranet and Internet level is taken care. The best part is that when all is managed by the students, the features also provide them a great deal of practical exposure to real life experience.

• News Management System.
• Article Management System.
• Student Feedback System
• Notice Board management System.
• Poll Management System.
• Discussion Forums / Export Forums.
• Internal Messaging System.
• Online Examination System.
• Web-based E-mail System.

Benefit of this CASERP

Students get a new platform not only to gain but also to express the knowledge base inside them. The simplified and effective way to of joint efforts of learning will give them a great ground to run in up to the limits of their will power. Tools like articles and online exams do provide them a new deal of learning and perfection.

• Real life exposure for better learning.
• Publish articles to share experience, knowledge and views.
• Manage school online news magazine.
• Manage Image gallery
• Participate in forums for career and other important issues.
• User fully functional e-mail on school web site with complete POP access.
• Work in online projects with other students irrespective of the physical location and time constraints.
• Get connected with alumni to gain from their vast and varied experiences.
• Take online exams.
• Manage your home pages.
• Use and contribute to the digital library.
• Interact with other students. Teachers and parents and experts of schools.
• Access library transaction.

Benefit To Teacher

Realizing that a student teacher relationship is the most important relationship in education, CASERP tries to give them a new media of interaction. This new media leaves behind the limitation of time management and set curriculums. Irrespective of the course curriculum teachers have CASERP to share there best with their students using articles, online exams and forums.

• Complete attendance automation.
• Complete marks / grade management system.
• Publish articles from home or school.
• Publish online exams.
• Organize forums and projects online.
• Interact with parents efficiently and effectively.
• Manage online assignment.
• Manage class information and analytical reports.
• E-mail & Internal messaging system.
• Lessen Planner

Benefit To Parents

In today's busy scene where often both the parents are working or living far away from the institution, personal visits to the institution is really not an easy task. The reporting system in CASERP enables them to have a closer look to their wards performance and will provide a fact based approach to their wards life. And all this from their home or offices. Besides this e-news, polling and forums brings them closer to the institution.

• Know latest about your ward in terms of academics, attendance, fees and even the web site activities online and personalized. Get connected to the school effectively and easily.
• Get updated with latest in school with the help of E-news, Image Gallery, newsletters and other facilities.
• Share your knowledge and views with other parents and school with various features like Article and Forums.

With the help of the CAS, school management has a systematic and easy approach towards maintaining and updating the different aspects of the website. All the management aspects of the institution like the admission process, message broadcasting, notice boards, e-zines publishing are taken into account which not only saves resources but also provides efficiency in working.

• Single Point School Management Software.
• Zero redundancy in managing the entire institutions records.
• Complete online and offline functionality leaving nothing unturned to bring it as an effective management system.
• Achieve global outlook and exposure for the institute and its constituents.
• Save man hrs and money in lots of communication aspects.
• Save man hrs in managing information with automation.
• Get connected to parents and alumni in an effective manner.
• Single software handing everything saves a lots of investment in different software and management issues.

Things like HTML enhanced e-mail system on institutes web site act as an effective brand building tool.